In this article, I’ve included:
- A list of what you need to include in your tutoring invoice
- Links to free invoice templates for tutors and tutoring businesses
- A recommended time tracker which lets you calculate the number of hours in your calendar you have spent tutoring a student.
Managing the financial aspect of tutoring can be as crucial as delivering quality education. A well-crafted invoice not only ensures professionalism but also streamlines your payment process.
How do I make an invoice for tutoring?
A tutoring invoice should encompass several key elements to ensure clarity and prompt payment.
Here’s what you need to include:
Business Name and Contact Information: Position your business name, address, phone number, and email address prominently, typically at the top right corner of the invoice.
Student or Guardian Information: Clearly state the name of the student or their parent/guardian.
Unique Invoice Number: Assign a distinct number or code to each invoice for easy tracking.
Invoice Date: Mention the date when the invoice is issued.
Rate Details: Specify whether you're charging per hour or per session, e.g., $50/hour.
Billed Hours or Sessions: Clearly list the total number of hours or sessions being billed.
Total Amount Due: Calculate the total charge (hours or sessions multiplied by the rate).
Payment Terms: Include standard payment terms like Net 15 or Net 30, indicating the due date for payment is in 15 days or in 30 days.
Access Free Invoice Templates
To simplify your invoicing process, I’ve customised a Google Sheets Invoice Template specifically for tutoring businesses. You can access it below. To edit it, simply click the file, make a copy and then edit it to suit your needs:
2) And here’s a Canva Invoice Template for Tutors that I’d recommend.
Track Your Tutoring Hours Efficiently
Along with the invoice template, I recommend using a time tracker to accurately calculate the hours dedicated to each student. TimeNavi is a tool that seamlessly integrates with your calendar, ensuring you bill accurately for the time spent tutoring. Here’s a video on how to invoice with Google Calendar using a time tracker to calculate your billable hours. You can see with just a few clicks how much time you have spent tutoring a student:
Example of tutoring time tracker:
How to invoice with Google Calendar:
Effective invoicing is pivotal for the smooth operation of your tutoring business. By utilising the provided templates and tools, you can ensure accuracy and professionalism in your financial transactions, giving you more time to focus on what you do best – teaching. If you want to find out more about tracking those hours so you can invoice accurately and easily check out TimeNavi.