How to effortlessly calculate your employee's hours worked

Chris Bird
By Chris Bird · Jan 04, 2024

As a business owner, it is important to be able to calculate how many hours your employees have worked. This information is necessary in order to properly pay your employees and bill your clients. If you are not already using a time-tracking solution, I would strongly suggest that you start doing so. TimeNavi is an excellent option that takes calendar data and exports it to Excel in just a few clicks. This means that you can easily calculate how many hours each employee has worked and bill your clients accordingly.


What you need to start tracking employees time

A Calendar - specifically a calendar that reflects what the employee actually spent their time on. (Our favourite is Google Calendar.)

Trust - trust and clear expectations around what needs to be shown on the calendar is essential! You need it to know that the calendar you are using for invoicing are correct.

A system - Either excel or TimeNavi are great for collecting this data and making it useable. Excel is free but manual and time consuming. TimeNavi is paid but will save you 100s of hours and make your business more scalable.

How TimeNavi works

TimeNavi is simple to use. Just connect your calendar to TimeNavi and then export the data to Excel. That's it! TimeNavi will take care of the rest. With TimeNavi, you can easily see how many hours each employee has worked. This information will be critical for payroll and invoicing. And because TimeNavi makes it so easy to calculate employee hours worked, you'll be able to save hundreds of hours each month. Not only does this save you time, but it also reduces the chance of human error.

Why TimeNavi is useful for YOU

If you're like most service-based businesses, then you know how difficult it can be to keep track of employee hours worked. This information is critical for payroll and invoicing, but it can be very time-consuming to calculate manually. That's where TimeNavi comes in. With TimeNavi, you can easily calculate employee hours worked with just a few clicks.

The 60 second tutorial


Calculating hours worked by your employees doesn't have to be difficult or time-consuming. TimeNavi is an excellent solution that takes calendar data and exports it to Excel in just a few clicks. In fact, we had one client who popped a bottle of champagne when they found out that TimeNavi could save them hundreds of hours. Try TimeNavi’s free trial and pop a bottle of champagne open for yourself. Let us do the work.

Let’s Try TimeNavi Now