Mastering Time Tracking in Jira: Boost Your Team Productivity

Chris Bird
By Chris Bird · Jan 08, 2024

As projects grow in complexity and teams become more distributed, the importance of keeping a precise track of every working hour has never been clearer. Jira, an issue and project tracking tool, has become a cornerstone for project management in countless companies. While Jira offers a suite of powerful features that can orchestrate complex workflows, enhance team collaboration, and drive productivity, one of its limitations is its native time-tracking capabilities. Teams often seek more detailed insights than what Jira provides out of the box.

In this extensive guide, we’ll deep dive into the best methods to efficiently track time directly within Jira or by integrating with other robust time tracking tools. So, buckle up, as we’re about to enhance your project management experience by integrating state-of-the-art time tracking into your Jira workflow.

If you haven't used Jira before, here is a beginners guide:

Why Tracking Time in Jira is Crucial for Your Team

Before we delve into the how, let’s explore the why. Tracking time in Jira can bring a multitude of benefits:

- Enhanced Transparency: Knowing who worked on what, and for how long, brings a new level of clarity into project management, fostering trust between team members and with clients.

- Accurate Billing: For agencies and freelancers, precise time tracking ensures that clients are billed correctly, reflecting the actual effort put into a project.

- Productivity Insights: Understanding time expenditure can reveal insights into productivity, showing which tasks take longer than expected and why.

- Resource Allocation: When you know how time is spent, it’s easier to allocate the right amount of work to the right people without overburdening anyone.

- Budget Forecasting: Historical time tracking data helps in creating more accurate budgets for future projects.

Jira’s Built-in Time Tracking Features

Jira comes with basic time tracking features that allow you to log work against issues. Users can either manually enter the time they've spent on a task or add their estimated time for completion. This helps in tracking the overall time spent on issues and generates reports for better management.

Pros of Jira’s Built-in Time Tracking:

- Integrated with Jira’s task management interface.

- Easy to log time against specific issues.

- Reports can be generated to view time spent across different projects and tasks.

Cons of Jira’s Built-in Time Tracking:

- Lacks detailed reporting options for more advanced time tracking needs.

- No option to track non-billable hours separately.

- Limited to just time logging without additional insights on productivity or time management.

Supercharging Time Tracking in Jira with TimeNavi

For teams looking to unlock a more sophisticated time tracking approach in Jira, integrating with TimeNavi can be a game-changer. TimeNavi’s unique capability to integrate seamlessly with Google Calendar, and hence indirectly with Jira, means you can pull in time tracked on tasks and meetings effortlessly.

Advantages of Using TimeNavi with Jira:

- Automatic Calculations: TimeNavi automatically calculates the time spent on projects based on calendar entries, reducing the manual effort significantly.

- Project Categories: Simple categorization by words in the title of the event or colour coding in your calendar provides a straightforward method to assign time to specific projects.

- Billable Hours: By identifying the hours that could be billed directly from your calendar events, TimeNavi simplifies the invoicing process.

- No Screenshots Monitoring: For privacy-conscious teams, TimeNavi provides a non-intrusive way of time tracking without screenshots or keystroke monitoring.

- Analytics and Reporting: Get in-depth reports on time allocation, productivity, and budgeting with TimeNavi’s data-rich dashboards.

Integrating TimeNavi with your Jira workflow requires a few steps. Here’s how:

1. Sync Your Calendar with Jira Tasks: Make sure your Google Calendar is synced with your Jira account using available plugins or the Jira Cloud for Google Calendar (Official) add-on.

2. Mark Your Calendar: Use keywords or colour coding in your Google Calendar events to align them with corresponding Jira tasks or projects.

3. Set Up TimeNavi: Once your calendar is organized, set up TimeNavi to recognize these categorizations and start aggregating time spent against them.

4. Analyze Your Data: Utilize TimeNavi’s dashboard to review the time spent on each project or task, and use that data to make informed decisions on resource allocation and billing.

Alternatives to Time Tracking in Jira

There is a universe of third-party time tracking applications that can be integrated with Jira. These can provide varying degrees of customization, automation, and reporting to suit different business needs. Applications like Clockify, Toggl, and Harvest offer more robust time tracking features, including graphical representations of time data, tracking of billable and non-billable hours, and advanced reporting capabilities.

When selecting an alternative time tracking solution for Jira, consider the following factors:

- Integration Ease: How seamlessly does the tool integrate with Jira? Does it require extensive setup or maintenance?

- Features Offered: What features are non-negotiable for your workflow? Look for things like idle detection, reminders, and invoice generation.

- User Experience: A good time tracking tool should be user-friendly and not add overhead to your team’s workload.

- Pricing: Weigh the costs against the features and benefits offered. Sometimes, a free tool might serve the purpose just as well as a premium one.


Effective time tracking in Jira is not just a means to an end; it is a transformative process that drives accountability, enhances productivity, and can substantially improve your bottom line. By leveraging Jira’s built-in tools or enhancing your capabilities with integrations like TimeNavi, you can make time tracking a painless part of your workflow.

When your time tracking is in tune with the rest of your project management ecosystem, you eliminate redundancies, improve accuracy, and can offer deeper insights into the working patterns of your team. Whether you're managing a small team or orchestrating a large-scale operation, integrating advanced time tracking with Jira can help you navigate the complexities of project management with precision and ease.

If you’re ready to take your team’s productivity and project management to the next level, it’s time to consider integrating your Jira with a robust time tracking solution. Track smarter, not harder, and watch your projects flourish. Try TimeNavi today and experience the difference it can make in your Jira project management. Visit to embark on a journey of efficient time tracking and unrivaled project clarity.